Recruitment Process

Once the Employer and We (Diana Overseas) agree with the terms and conditions for the recruitment, we provide the current format of attestation documents based on rules and regulation set by the Department of Labour and Foreign Employment promotion of Nepal to the Employer to begin the process which includes:

Above mentioned all original documents (except Electronic Wakala) must be printed in Original coloured Letter Head of the Employer’s Company, signed by authorized person as per company’s legal government certificates. It must be attested from Chamber of Commerce and Nepalese Embassy at Employer’s Country. In case of K.S.A., it must be attested from Foreign Affairs. Employer has to send all these original documents via courier to Diana Overseas.

Once the attestation documents reach to us, we have to undergo through following process:

  1. We apply these all documents at the Department of Labour and Foreign Employment Promotion of Nepal to get Initial Employment Approval for Recruitment. Normally it takes 7 to 10 working days.
  2. After getting initial employment approval, we have to advertise the Demand Letter (requirement from employer) in National Daily Newspaper where we mention the interview date as per the convenient date proposed by the employer. This advertisement process is statutory. As per the law of Nepal, Visa can be submitted after 7 days from the day of advertisement.
  3. From the date of advertisement, we start collecting CV’s of potential candidates for employer through our network all over the country and our branch offices. We also obtain CV’s from our data base.
  4. We conduct pre-interview to select the best candidates for final selection by the employer. While taking pre interview, we fill candidate evaluation chart. If employer is not available for final interview in Nepal, we try to make interview through Online Media or we select the best candidates and forward their CV’ with candidate evaluation chart which helps employer to select the excellent one.
  5. Once the final selection process is completed, we ask the employer to provide final list of selected candidates for further process.
  6. After getting final list from employer, we forward it to our marketing department and they start informing selected candidates for medical fitness test. It takes one day to get Medical Report. In case of K.S.A., it takes 3 days.
  7. In case of K.S.A., we do MOFA Payment and send the candidates with MOFA Payment Slip to the GAMCA (Governing Body for Medical test for KSA) and they refer the candidates to the approved medical Center for KSA.
  8. Once we get medical fitness clearance, our marketing department calls the candidates to sign employment contract which was agreed by employer and candidate at the time of final selection.
  9. After signing employment contract, relevant documents of the candidate is sent to the employer company including employment contract copy to get visa which includes copy of passport, medical report, photo (if required) and police clearance (if required).
  10. After getting all the required documents employer proceed for visa and send us once it is issued from the government.
  11. In case of K.S.A., we send our representative to the Embassy of K.S.A. with original passport for visa stamping. It takes 2 working days to get visa stamped from Embassy of K.S.A.
  12. After visa, we go through following process to get Final Employment Approval from the Department of Labour and Foreign Employment Promotion of Nepal.
    • To provide unrivalled labour solutions and recruitment services from Nepal forWe call visa issued workers in our office and send them to attain Orientation class which is of 1 and half day. It is statutory.
    • To provide unrivalled labour solutions and recruitment services from Nepal forWe make periodic Health Insurance for the first contract period.
    • We apply respective candidate’s passport, medical report, visa, orientation certificate, periodic Health Insurance certificate, Employment Contract and Advertisement copy that was published in National Daily Newspaper to the Department of Foreign Employment promotion for Final Employment Approval. It takes 7 to 10 working days to complete the procedure.
    Note: Please note that immigration in Tribhuvan International Airport at Kathmandu doesn’t allow any workers to fly without final employment approval letter from the Department of Labour and Foreign Employment Promotion of Nepal.
  13. After getting Final Employment Approval from the Department of Labour and Foreign Employment Promotion of Nepal, we propose the flight date to the employer to issue their employees ticket from Kathmandu to their working destination.
  14. One day prior to the flight date or on the same day, we gather all the candidates for pre departure orientation where we inform about do’s and don’ts, culture of the country, employer’s policy, labour laws of the country, traffic laws, working environments, health and safety issues to them. At the same time, we also send the confirmed flight schedule to the employer for their pick up from the airport.
  15. Finally, we handover all the documents to candidates including employment contracts, Health Insurance Certificate, Visa, Passport, Contact Address of the Employer.
  16. After their departure, we confirm via email about their arrival time at Employers Country to receive from the Airport.
  17. Employer confirms us after they receive their employees at the airport.
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